UPDATED Zoom online meeting application with Mission Pathways software 29-APR-2020

UPDATED Zoom online meeting application with Mission Pathways software 29-APR-2020

There are four components steps to using Mission Pathways and preassigned Zoom Breakout rooms:
  1. Preparation in Mission Pathways
  2. Preparation in Zoom
  3. Sending the Invitation from Mission Pathways
  4. Starting the Meeting

Preparation In Mission Pathways

      1)    Your small groups or table groups should already be created in Mission Pathways Encounter Module. 
     For instructions, refer to Assigning small table groups
      2)    To export your small groups to be used in Zoom breakout rooms.
                  a.    In Encounter, select your session.
                  b.   Click on groups.
                  c.    Click the export icon

  

                  d.    Select Zoom Format. This automatically arranges the file columns to be recognized by Zoom.

 Preparation In Zoom

NOTE: You must have a Zoom “Pro” account or higher to access this feature.
      3).      Log in to the Zoom web portal.
      4).      Select Settings from the menu on the left. 

 
      5).     Scroll down to select:
            a.     Enable Breakout Rooms.
            b.     Enable Allow host to assign participants to breakout rooms when scheduling.


 

     





      6). Navigate back to the top of the page.
           a.     Select Meetings from the menu on the left. 
           b.    Under the Upcoming Meetings column, select Schedule a Meeting.


      7). Scroll down and complete the following: 
            a.      Set up Recurring meetings for the entire series.
            b.      Set the date and time.
            c.      Click Required Registration.
            d.      Unclick require Meeting password (if desired).
            

            e.       Click Breakout Room pre-assign.
            f.        Click Import from CSV. Next, you will import the file you exported from the Mission Pathways application.

 
      8). To locate this file, either click “browse” and select your saved file or drag-drop your file into the gray square. 

 

      9). Once you select a file, the ‘save button will become enabled. Click Save.

NOTE: For the first few weeks, or until the small groups become more established in Mission Pathways, you may want to export/import your group information each week to ensure you have the latest information.

      10). Copy the Registration information to easily send it out using Mission Pathways Suite.



 

Send the Zoom Meeting Invitation from Mission Pathways

In Mission Pathways, select your group session: 
            1a. Click on participants. 
            1b. Select all. 
            1c. Select email.


           2a. Paste the Zoom Registration invitation information into the body of the email.  Remember to add a subject line.
           2b. Click Send.
Note: The login information for your participant remains the same each week.

 


Starting the Meeting

      1).     From the Zoom Portal, start the Meeting
      2).    Click on Breakout Rooms in the toolbar. Verify that Breakout rooms will have the correct participants.
      3).     As attendees arrive, they will be in a large group.
      4).     When it is time for the video from Zoom, be sure to select “Share computer sound” and "Optimize for Full-screen video clip.”



After the video, select the Breakout Rooms icon in Zoom.
Click Open Rooms. You are now set up to have separate table groups using Zoom.




    • Related Articles

    • Connecting your Mission Pathways application to your ParishSOFT database

      These instructions will help you successfully link your existing ParishSOFT database with Mission Pathways. You can get a jump-start on building your people profiles by using your ParishSOFT database as a starting point. 1. You will need two data ...
    • Understanding the permission levels in the Mission Pathways application

      Mission Pathways designed the user permission levels are with a lot of flexibility. From an Administrator with full access to a volunteer who may require read-only permissions, each access level can be set by module and addresses the various user ...
    • Running Reports in the Mission Pathways application

      The key to managing people and experiences in your church is the ability to organize the data in a useful way. Mission Pathways has created the following reports across three modules to help you interpret the most important elements in your ...
    • Create a .csv document from the application

      Exporting participant data from the application is a great way to: Provide a member list by table group for table hosts. Keep a hard copy record of session participants to take attendance, or take notes that can later be entered into the application. ...
    • How to set up a session with Zoom

      Click on the image below to learn how to use Zoom when running Encounter events online.